Jamestown City Council discusses resolution to hire eight fire fighters (April 24, 2023)

Jamestown City Council once again tabled a resolution to hire eight new firefighters at its voting session.

Council member at large Jeff Russell made the motion, citing extenuating circumstances, following a lengthy discussion before a packed council chambers that included most of the members of the Jamestown Fire Department.

Council member at large Kim Ecklund cited financial concerns with the three-year $1.8 million SAFER grant, saying that costs presented to council for those three years is $2.1 million which didn’t include overtime costs, working out of title, and comp time.

She said in 2022, personnel expenses in the Fire Department were $250,000 over budget, “Talking financially, this grant will not provide all those previously mentioned items I just talked about as well as training, estimated at $46,000, uniforms estimated at $46,000, and other incidental expenses. While people don’t want to hear this, we as a council have to remain fiscally responsible and understanding the needs of our departments and empathetic to the future of Jamestown.”

Ecklund said based on these numbers, the city could be faced with a $450 to $500,000 total shortfall over the three years of the grant. She said the American Rescue Plan funds used to hire four firefighters in 2022 runs out the the last year of the SAFER grant, which leaves another $382,000 for the city to fund.

Crowd for the Jamestown City Council meeting (April 24, 2023)

Ecklund said a second ambulance would bring in more revenue but running the two ambulances would not bring in the $750 to $900,000 needed. Deputy Fire Chief Matt Coon had informed Council previously that the estimated revenue from running two ambulances is about $400,000 total a year.

Council member Marie Carrubba commented that former City Comptrollers Joe Bellitto and Ryan Thompson had both previously stated that the hiring of the four ARPA funded firefighters would “stretch the city’s budget to its limit,” “The idea that we’d hire an additional eight would be unsustainable and we have to look at that. And I don’t always agree with Mr. Champ, but I think you said it very well tonight. We have to be concerned not only with the present, but the future and the financial condition of the city when we are reaching our constitutional taxing limit, when we’re not able to raise taxes, my question to all of the citizens are what do you want us to cut?”

Ecklund asked Mayor Eddie Sundquist if the SAFER grant would allow the city to hire less than the eight firefighters proposed.

Sundquist responded that if Council provides him a number, he can ask the Federal Emergency Management Agency about that. None of the previous discussions by the city administration until Monday’s voting session indicated that the grant allowed the city to hire less than eight fire fighters under the grant.

The motion to table the resolution until May passed with just Council member Regina Brackman voting no.

In a related resolution, Council did approve purchasing a second ambulance for the fire department with $250,000 in American Rescue Plan funds.

Council Member at Large Kim Ecklund goes over fire fighter hiring financials (April 17, 2023)

Jamestown City Council members voice concern over costs and future layoffs on the issue of whether to hire eight new firefighters.

Council was provided by former City Comptroller Joe Bellitto the estimated costs to the city for hiring the firefighters as well as the estimates of costs once a three-year federal SAFER grant ends.

While the grant is $1.8 million, the estimated costs of the salaries and the city’s contributions to social security, state retirement, health insurance, worker’s compensation, and a one time purchase of turn-out gear comes out to $2,119,678 over a three year period. That equates to $319,678 the city would have to cover.

Council member at large Jeff Russell noted those estimates only covered the annual base salary, “These numbers do not include any overtime at all. They do not include comp time sell back, or any kind of impact pay, or other form of compensation from what I’m seeing. So, these are assuming that these firefighters do not work a single hour of overtime in 36 months, which is unrealistic. There’s going to be overtime involved.”

Russell said, should the city not receive the SAFER grant again after it ends in mid-2026, the costs to the city over the next three years would be $2,428,453, “We all know that our budget cannot increase by $2,428,000, which means, ultimately, if we apply for this grant three years from now and we don’t get this grant and we don’t get this grant money, we’re going to be laying off at least eight firefighters.”

Council members asked Deputy Fire Chief Matt Coon if a proposed second ambulance could still be staffed if the additional eight firefighters were not hired. He responded that the four American Rescue Plan funded firefighters hired in July 2022 could staff that vehicle.

Coon said the estimated revenue from running two ambulances is about $400,000 total a year.

Council member at large Kim Ecklund said of the list of potential retirements in the fire department, that there were only eight employees she saw who may actually retire by 2026, which raised her concern that once the grant and ARPA funding runs out, there may be more than just the eight firefighters who would have to be laid off.

Council President Tony Dolce said while the city has an obligation to public safety, council also has a fiduciary responsibility, “So that’s why we’re sitting around the table, looking at numbers, and scratching our heads. And we want to provide service and we want to do this, but we also want to look at can we afford it and how long can we afford it for? What happens when this runs out and we can’t, we or whoever is at the table, can’t do this anymore? Then what happens?”

Dolce requested Council members continue looking at the numbers and talking to those in City Administration about questions they have. It is anticipated that Council will vote on this resolution at the voting session scheduled for Monday, April 24.

Acting DPW Director Mark Roetzer explains how the professional engineer certificate works within the DPW Director role to City Council (April 10, 2023)

Jamestown City Council members don’t seem in favor of removing a professional engineering certificate requirement for the Public Works Director position.

An ordinance to amend the City Code to do just that came before council at its April 10 work session.

The city has had issues finding a replacement for former Public Works Director Jeff Lehman, who retired March 31, in part because of the engineering requirement.

It came to light that the only residency requirement for the position is that the director must live in Chautauqua County. Mayor Eddie Sundquist said this was a change in state law.

Council Member at Large Jeff Russell asked if removing that requirement would have any effect in the department being able to get work done.

Acting Public Works Director Mark Roetzer said the director doesn’t produce drawings that are then stamped and signed as a professional engineer, “But you’re reviewing drawings and plans and that sort of thing, specifications, so to not have a P.E. would be a detriment. If you hire someone who does not have it, they’d potentially become more of an administrator. The work that the director does now, part of it, would fall back on the other engineering staff that does have a P.E., or people under them that they oversee.”

Council member at Large Kim Ecklund expressed concern that could lead to the union requesting a stipend for extra work or change in job duties.

Roetzer said when the city receives plans, those were historically reviewed by Lehman, who had the P.E. designation. He pointed out that the DPW Director also is a member on the Planning Commission and the Jamestown Board of Public Utilities.

Russell stated he didn’t think the city should “lower its standards” by getting rid of the designation requirement.

Sundquist said only one application received for the DPW Director position had the required P.E. certificate, “And what we’ve heard, especially from Jeff (Lehman), to many folks who are getting P.E.’s are going into consulting firms that almost double the rate that we pay, which has been a concern. So, the county does not have a P.E. requirement for their Director of Public Facilities. Most communities do not. They have more of an administrator role at the top, which is the proposal.”

No action seems likely on the matter any time soon as the ordinance was tabled by the Public Safety committee with council members citing that city does have an acting director while the search continues.

Council also continued discussions on the proposed hiring of an Ombudsman in the Corporation Counsel‘s office. This position is proposed to replace the Associate Corporation Counsel position, which is being vacated by Ben Haskin.

Corporation Counsel Elliot Raimondo cited a need for a Human Resources-type of employee to help with mandatory employee trainings, “Issues with employee complaints and disputes, following up on council concerns, following up on public concerns apart from the police, following up with department heads to ensure that they’re doing what they’re supposed to be doing, handing our EAP program which I’m not the happiest with, and, recently, dealing with our health insurance program which is not functioning the way it should be functioning.”

Raimondo said he thought the position should report both to the Mayor and City Council. He said he understands that the addition of the ombudsman may lead to the Corporation Counsel position being made part-time versus full-time.

Finance Chair Kim Ecklund requested a salary schedule with a projection for future years be provided. The position would be funded through 2023 by funds previously allocated for the Associate Corporation Counsel.

Former Deer Management Group member Tom Nelson addresses Jamestown City Council (April 10, 2023)

A former member of the Jamestown Deer Management Group is questioning what the City of Jamestown is doing in regards to the city’s deer population.

Former Council member and current County Legislator Tom Nelson questioned council members about what’s been done, what’s going to get done, and if a committee has been formed regarding deer in the city, “I know many times you get people coming to council meetings complaining they don’t have a solution. I think many of you know I put forward a solution in September of 2021 which was rejected by many members of this council. So, my question to you is, you didn’t like that plan, what is your plan?”

Council had voted down a proposal 2 to 7 at the September 2021 voting session that would have allowed 8 bow hunters to receive licenses with the two sites for hunting limited to Jones Memorial Park and the wooded area behind the Allen Park Ice Rink. This was the proposal suggested by Council member at large Jeff Russell to replace an initial proposal to allow 15 licensed hunters to take down up to 4 antler-less deer between November 1st and December 31st in five designated areas of Jamestown.

Mayor Eddie Sundquist said he still supports efforts to reduce the deer population in the city, “Typically, some kind of hunt.. that is the recommendation from the DEC (State Department of Environmental Conservation). Can’t do sterilization because it has to be tied to a university and program, and other methods are just way too expensive or not going to be allowed by the state. So, whatever you guys want to do, let me know. I remain steadfast in supporting reducing the deer population as a resident of Ward 6 who sees a lot of it, and now we’re hearing from Ward 5 and others.”

Councilmembers Randy Daversa, Andrew Faulkner, Russell, and Brent Sheldon had mentioned at the October 3, 2022 City Council work session that they had met with each other to discuss the issue, but no follow-up meetings were ever announced.

Council member at large Kim Ecklund said on Monday that whatever that work group moved forward with should be a multi-pronged approach, “When Andy Liuzzo was on council, he was adamant about a deer program and actually worked with the town of Ellicott to issue more permits. I never heard the result of that. We never got a ‘Did it work? Did it not work?’ But, living on the edge of the town, there are more deer. There’s a lot of reasons why there is more deer and you can ask many hunters. There’s less people hunting. There’s more posted property for people to not be able to hunt on.”

At the October 2022 meeting, Council member Marie Carrubba said the deer group should include not just city council members but an attorney, people in favor of a hunt, as well as people with other options for handling the deer population.

City Council President Tony Dolce reads proclamation recognizing retiring DPW-Parks Director Jeff Lehman (March 27, 2023)

Three grant allocations totaling $365,060 to Jamestown businesses have been approved by Jamestown City Council.

The three resolutions were approved by the Jamestown Local Development Corporation board at its March meeting, but each exceeded the $100,000 threshold, thus requiring council approval.

Summit Wealth Management‘s request of $108,705 was amended through a motion by Council member Andrew Faulkner to $83,100.

Faulkner said the amended amount is what was needed to finish the project, “They’ve already started it and been working on it. They recently purchased their building. They’re making their renovations to fit what they need, and the effects of COVID, what they needed. So, the form we got at the last work session, they had to break down all that and that will give them what they need to complete the project from here.”

Council member at Large Jeff Russell said several council members did tour the businesses, “And business owners did show them around and basically show them their project that was going on. So, there were council members that did their due diligence when they were invited to check out the projects.”

The allocation of $167,105 was approved for Panache and $114,855 was approved for Labyrinth Press Company.

Council also recognized Department of Public Works Director and Acting Parks Department Director Jeff Lehman for his 29 years of service to the city. Lehman’s last day before retiring is Friday, March 31. He served on the Jamestown Board of Public Utilities and City Planning Commission during his tenure, which also included overseeing the creation of the Jamestown Riverwalk.

Lehman is being succeeded by Acting DPW and Parks Director Mark Roetzer, who was sworn in at Monday night’s meeting for the temporary position while the city continues to looks for a full-time replacement.

Jamestown City Council voting session (March 27, 2023)

Jamestown City Council has approved moving forward with two splash pads in city parks with the requirement that more engineering work be completed on Jackson-Taylor Park.

Council member at Large Jeff Russell cited his concerns about Jackson-Taylor Park being the best place to locate a splash pad from a safety standpoint, “There’s a lot more traffic down there now with places like Tim Horton’s there. Obviously, we’re putting a new facility (DPW Central Garage) in down there with large trucks. My ultimate fear is that a child is going to be crossing that roadway, unsupervised possibly, and is going to be struck by a vehicle and killed. That is my ultimate concern with it being down there.”

Russell also expressed concern over the soil stability and that he had asked Parks Manager Dan Stone if other locations in the park could be used, “He said there’s really no other place to put it because of the instability of some of the soil down there and really the only logical place is the old skatepark is, where the blacktop is. And it’s even questionable whether it can be placed there. What I would hate to see is to spend hundreds of thousands of dollars putting the splash pad in that location and then have it fail a couple of years down the line and pretty much be a waste of money.”

Russell made a motion to drop the amount of the project funded with American Rescue Plan monies from $500,000 to $400,000, citing $100,000 in state funds that Mayor Eddie Sundquist said were supposed to be approved. The motion also included that the city hire a private engineering firm to look at the soil stability of Jackson-Taylor Park for the splash pad. If the study determined the site was not suitable, the motion further said that the splash pad should be moved to Roseland Park with the proposed pickleball court for that location being relocated to the Jackson-Taylor Park skate pad.

The motion passed unanimously, with the amended resolution passing 8 to 1. Council member Bill Reynolds was the only no vote, citing other priorities that should be funded.

Two community engagement meetings will be held on the splash pads with the first taking place this Thursday, March 30 at 6:00 p.m. at the Allen Park Rink. The second will be held at the Jackson-Taylor Park large pavilion at 6:00 p.m., Tuesday, April 11. Mayor Sundquist said that community meeting will also be combined with the HUD Action Plan community input meeting.

Mayor Eddie Sundquist delivers remarks to Jamestown City Council (March 20, 2023)

New batteries are on the way for downtown parking meters in Jamestown.

Some of the meters, installed at the end of 2021, stopped automatically charging solar batteries as Fall and Winter months came with less sunlight. City officials said that while the parking meters could still be paid for using a smartphone, the option to pay with coins stopped working, causing frustration for motorists. City officials shared with City Council earlier this month that there had been issues getting new batteries purchased for the meters.

Following that meeting, a Jamestown Post-Journal article featured comments by POM Parking Meters President Seth Ward saying that the city had not reached out to the company for assistance with meters.

Mayor Eddie Sundquist responded to Council at its work session Monday night, saying the city has had communications with the company by phone and email since December 2022 about issues with the meters and batteries, “I will say that we did confirm with our Finance staff that the purchase order did not go through to purchase the batteries, which we did rectify today with the CEO (of POM). But, there were various issues as we found out. A huge miscommunication between the fact that the city deals with an outside vendor, an inside vendor of this company, as well as customer support and a few others that are all part this chain in order these batteries.”

Sundquist said 49 batteries have been purchased and the city is working with POM to figure out what to do about the meters going forward. He said the meters are costing the city now, between the battery purchases, and the monthly $5 fee the city has to pay for each meter whether it’s working or not, “As part of this grant, we had to accept all those things. So going forward, we are looking at and talking to other potential meter companies to see if it’s more feasible to look at whether we are thinking of more like stands as other cities have moved to, away from an individual meter head, or what else is out there, because the technology has changed pretty significantly in the last couple years for parking.”

Council member Marie Carrubba said that given that the company is a state vendor, she wondered if other municipalities were having similar issues and whether the state should be notified.

Sundquist said while he didn’t have a list of the municipalities, he was aware of others that have had issues with the meters.

Council members Jeff Russell and Kim Ecklund both requested the administration share the communications the city had with POM Parking Meters as well as information about the contract.

Jamestown Deputy Fire Chief Matt Coon addresses Jamestown City Council (March 20, 2023)

Jamestown City Council members raised questions over long term funding for new firefighters from a federal grant.

The City of Jamestown was awarded $1.8 million in funding through the Staffing for Adequate Fire and Emergency Response (SAFER) Grant Program that would allow the hiring of eight new firefighters. The grant through FEMA would cover three years of salaries.

Council member at large Jeff Russell expressed concern over what would happen if the City applies for funding again after three years and is denied, “I’ll say it now because I want to be very transparent about this. That there’s a possibility that we could lay off firefighters. I don’t want to move forward three years from now and then when we come back and say, ‘Well, we have to lay firefighters off,’ and people act like it was smoke and mirrors going on and we weren’t forthright by telling people that was a possibility.”

Deputy Fire Chief Matt Coon said the number of firefighters eligible for retirement in three years could help, through attrition, avoid lay-offs if the city doesn’t get grant funding again.

Council member at large Kim Ecklund recalled that the four firefighters hired using American Rescue Plan funds with the intention that attrition through retirement also would help prevent lay-offs once that funding ran out. She requested the administration provide a year-by-year cost of the twelve new positions funded by ARP and SAFER monies prior to the March 27 voting session.

Coon said if the new positions are approved and can be hired, it would allow all fire stations to be fully staffed at all times. He said a second ambulance, yet to be approved for purchase, also would be able to be manned, bringing in additional revenue to the city.

Labyrinth Press Company owner Jeff James presents on expansion plans to Jamestown City Council (March 20, 2023)

Businesses seeking approval of American Rescue Plan funding gave further details on their proposed projects to Jamestown City Council members.

The three businesses, Labyrinth Press Company, Panache Salon, and Summit Wealth Management; had applied for Business Expansion and Building Acquisition (BEBA) Grant program funds.

The Jamestown Local Development Corporation board approved their requests at its February meeting but as the three requests were over the $100,000 threshold, they required City Council approval as well.

Council tabled the resolutions at its voting session in February, with council members saying they wanted more information about what the businesses planned to do.

Labyrinth Press Company has requested $114,855.

Owner Jeff James said he purchased the adjacent building, 4 East Fourth Street, in December 2021 to help expand the restaurant’s kitchen and add more seating, “Without this funding right here, I don’t see what the next step, path forward is to get the spaces to the level of a functioning kitchen down there, which is my goal. My number one goal is getting that space on the basement level to basically add 600 square feet to the kitchen space.”

James said he also has secured $100,000 in working capital from the Chautauqua County Industrial Development Agency for the project as well. He said Labyrinth currently has 22 employees, with four to five more being hired after the new kitchen is constructed.

Panache Salon owner Kristie Schwab also plans to use $167,105 in funding, if approved, to renovate an adjacent business space she purchased on West Third Street to add additional services to the business, “So that’s where the idea came to add flotation. We had a plan for four tanks. We’ve reduced that to three. I’d like to put in a salt cave, similar to what you find out in Ellicottville, also a sauna and cryotherapy.”

Schwab also said that if she doesn’t receive the ARP funding that the project will not be able to move forward.

Summit Wealth Management, which purchased 1285 North Main Street, has requested $108,705 for renovations to the building including a new roof, handicapped accessible entrance, and additional parking spaces.

Partner Doug Schutte said the business’ main goal is to serve more people, which means hiring more staff, “It would be more of a higher end hire, somebody who’s licensed and capable of processing securities related business. There’s a good chance we’re going to have to go outside of the area to find that, hope not, but we’ll do what we need to fill that position. And we can see, as Kristie pointed out, without funds like this, everything, the whole schedule of doing this, slows down.”

Council member at Large and JLDC Board Member Jeff Russell encouraged council members to try to visit the businesses in person before the voting session on March 27th to see the proposed projects in person. The funding requests will be on the March 27th voting agenda.

Jamestown Local Development Corporation meeting (March 15, 2023)

Two grants approved by the Jamestown Local Development Corporation Board that raised questions of whether the board violated its by-laws are now on hold.

Jamestown Corporation Counsel Elliot Raimondo, who is also now the legal counsel for JLDC, said he is still awaiting guidance following conversations with the state and federal government, “We are waiting for that guidance before I make a final opinion on the federal aspect of it. And as much as the prior votes were concerned, we did follow general municipal law, which is what city council uses, whereby recusals happen and votes were then taken place, so I don’t find that we did anything not above board in that respect.”

Raimondo did issue the opinion and recommendation that St. Luke’s Episcopal Church be allowed to retain the $9,500 they received in Downtown Programming Funds for a fundraising concert as JLDC Board member and Church Reverend Luke Fodor is an employee of the church and not an owner.

The other two grants that Raimondo recommended not be disbursed until federal guidance is received include a $64,000 Building Acquisition & Business Expansion program grant for It’s Your Day wedding planning service. The owner of that business is the wife of JLDC Board Member Jeff Russell, who also serves on Jamestown City Council.

The other grant is $15,000 from the Downtown Small Business Evolution program for Jamestown Skate Products. That business is owned by JLDC Board Member Pete Scheira.

In all three instances, the board members in question either recused themselves or did not attend the voting session. However, the JLDC by-laws are clear in stating that no funding will be awarded to any business where a board member owns a material interest.

Not only did the awards appear to violate JLDC by-laws, but also state conflict of interest rules for municipal officers, and potentially federal rules as well.

Raimondo added that he recommends changing JLDC’s by-laws so that the body operates similarly to City Council under general municipal law.

Following the explanation and update by Raimondo, Mayor Eddie Sundquist, who also serves as JLDC president, asked if any JLDC board member wished to make a motion to revoke the funding for the businesses in question, but none came forward. Most board members in attendance who spoke out agreed that despite what the bylaws indicated, they felt a recusal was all that should have been required, given the ARPA funding was a unique situation for JLDC.

Besides a vote to revoke by the board or the federal agency instructing JLDC that the awards can not be made, the only other way to prevent the awards from moving forward would be if someone brought forward a lawsuit using an Article 78 legal proceeding in State Supreme Court, with a judgement being made in favor of the plaintiff.